Cosplay Contest Rules
1. Contest organizer
1.1 Contest Organizer is Smile Expo LLC (hereinafter the “Organizer”)
Legal address: 7 Budindustriyi str., of. 1, Holosiivskyi district, Kyiv, 01013, Ukraine
2. General terms and Conditions
2.1. Name of the contest: Cosplay show.
Contest is public one.
2.2. The Contest is organized by the Organizer within and during the Event: WEGAME 6.0 (hereinafter the “Event”), which takes place on June 13-14, 2020, at the address: International Exhibition Centre, 15 Brovarskyi Ave., 02660, Kyiv, Ukraine.
2.3. Aim of the Contest is to popularize and attract public interest to the Event: WEGAME 6.0.
2.4. The territory of the Contest: Ukraine.
2.5. Contest period – 2 days, the Contest starts on June 13, 2020, at 12:30 (Kyiv time), and ends on June 14, 2020, at 16:30 (Kyiv time).
Official countdown of the Contest is conducted by the Organizer’s clock. Time is determined in accordance with the time zone: UTC+3.
2.6. The Contest is open to the visitors who have bought tickets to the Event: WEGAME 6.0, which takes place on June 13-14, 2020.
2.7. This Contest is open to legal residents of Ukraine and foreign citizens aged twelve and above. Participants, who have not reached the age of eighteen years, should be represented by legal representatives. The Organizer reserves the right to exclude from participation in the Contest any person upon notice, as the result of non-observance of the terms of these Regulations.
2.8. The Contest is held in accordance with the legislation of Ukraine and these Regulations.
2.9. The Contest is not a lottery or other betting or gambling activity. The Contest is held not for profit.
2.10. The Contest is not open to employees and representatives of the Contest Organizer, its associated persons, their family members, as well as employees of other legal entities (Contest Organizer counterparties).
2.11. The Organizer informs about the Contest by posting information about it on the web page of the Contest https://wegame.com.ua/cosplay and other pages of the Organizer on the social networks: Facebook, Instagram, VK, and other resources.
3. Conditions of participation in Contest
3.1. In order to participate in the Contest, you should submit an application (to submit an application you have to fill in a form on the website: http://wegame.com.ua).
3.2. Applications will be accepted from January 23, 2020, to May 27, 2020. In the application persons wishing to take part in the Contest shall provide all necessary information: name, age, contact telephone number, email address, link to a social network, name of the character portrayed, character's photo, costume photo, specification “Original costume” (with the obligatory description of character’s history, nature, and special features) if so.
If application is submitted by a group of Participants (up to three Participants), an application is to be submitted by one representative, providing demo materials of all group members.
3.3. Applications are processed from May 28, 2020, to June 8, 2020.
According to the results of application processing, the Organizer selects Participants basing on demo materials provided by Participants*.
Organizers are not required to specify the reason for application rejection.
Information on the outcome of application processing and further action will be sent to the specified email address of the Participant. Participant shall have the right to contact the Organizer in order to get information about application status.
*Requirements to demo materials - costumes must match specific character of the specific movie, book, video game etc.
The source of the portrayed character shall be all works of art: movies, TV shows, cartoons, anime, manga, books, plays, operas, games.
The use of images of real people is allowed only if they are characters of works of art.
If the costume fails to fulfill the above-mentioned requirements to demo materials, it is relating to the category “Original costume”.
3.4. Participants who have applied for participation in the Contest, but were not selected, receive a promo code for buying a ticket to the Event. A letter with information on further actions will be sent to a specified email address.
3.5. Selected Participants receive 1 (one) accreditation to the Event.
4. Stages of Contest at the Event: WEGAME 6.0
4.1. Participation in the Contest is held in the form of presentations (defile) of Participants in costumes in a specially equipped location (onstage). Maximum duration of the presentation: individual defile – 3 minutes; pair or group defile – up to 5 minutes.
Presentation order is determined by the Organizer’s sole discretion.
4.2. After presentation of each Participant, the jury will evaluate Participants in accordance with the Grading System.
4.3. As a result, 5 (five) Participants become Winners, one in each category. Winners are defined in accordance with the Grading and Winner Selection System and these Regulations.
4.4. Winners are determined according to categories and nominations:
4.4.1. The best performance.
4.4.2. The best craft.
4.4.3. The best character.
4.4.4. The audience choice award.
4.4.5. The award from organizers.
4.5. Awarding of Winners with the Certificates for prize money will take place at 17:30 on June 14, 2020, at the address: International Exhibition Centre, 15 Brovarskyi Ave., 02660, Kyiv, Ukraine.
5.1. The Organizer invites competent judges consisting of leading market experts and specialists to evaluate Contest Participants in nominations.
A judge is a competent specialist approved by the Organizer, who selects and evaluates winners in corresponding nominations based on his/her professional attributes.
list of jury members will be published by the Organizer on the website: https://wegame.com.ua/.
6. Grading System and Winner Selection:
6.1. Each judge will evaluate each Participant and allot points (from 1 to 5 points. 5 points is the highest evaluation) for each criteria.
6.2. Points are allotted according to the following criteria:
likeness to the character;
originality of character;
stage presence (imitation of character and emotions of the character);
complexity of costume, accessories, decorations, and make-up;
overall appearance and correspondence to the portrayed character.
6.3. Following the results of each presentation (defile) of Participants, the jury allots scores in accordance with p. 6.1. and 6.2. of these Regulations.
Likeness to the character – 4 points;
Originality of character – 4 points;
Stage presence (imitation of character and emotions of the character) – 3 points;
Complexity of costume, accessories, decorations, and make-up – 5 points;
Overall appearance and correspondence to the portrayed character – 3 points.
Total as for Participant: 4+4+3+5+3 = 19 points.
6.4. Participant who gets the highest number of points becomes the Winner in The best character nomination.
Participant who gets the lowest number of points than the Winner in The best character nomination, but gets the maximum number of points for stage presence (imitation of character and emotions of the character), becomes the Winner in The best performance nomination.
Participant who gets the lowest number of points than the Winner in The best character nomination, but gets the maximum number of points for complexity of costume, accessories, decorations, and make-up, becomes the Winner in The best craft nomination.
Five Participants who get the highest number of points, but who are not the Winners in such nominations as The best performance, The best craft, and The best character, compete for the Victory in such nominations as The audience choice award and The award from organizers by repeated presentation (defile).
Participant who presents the most original character, in the Organizer’s opinion, becomes the Winner in The award from organizers nomination.
The winner in The audience choice award nomination is determined by WEGAME 6.0 visitors and Facebook users by voting on the Facebook social network on the Event official page (@wegamekiev). Visitors desiring to give their votes for one of the Participants should leave a comment below the latest publication, specifying Participant’s number. Participant who gets the highest number of votes becomes the Winner. The opening of voting will be announced at the Event by the Organizer. Voting will be available on June 13, 2020, from 15:00 till 23:59, and on June 14, 2020, from 15:00 till 23:59. The results will be announced on social media and on the website within 3 days after voting completion.
7. Contest Prize Fund
7.1. The prize fund is formed by the Organizer.
7.2. The prize fund in The best character nomination – Certificate for money prize amounting to UAH 6000 (six thousand).
7.3. The prize fund in The best craft nomination – Certificate for money prize amounting to UAH 5000 (five thousand).
The prize fund in The best performance nomination – Certificate for money prize amounting to UAH 5000 (five thousand).
The prize fund in The audience choice award nomination – Certificate for money prize amounting to UAH 2000 (two thousand).
7.6. The prize fund in The award from organizers nomination – Certificate for money prize amounting to UAH 2000 (two thousand).
8. Contest Winners Awarding
8.1. Participants who won the Prizes (Winners) will be announced by the Contest Organizer at 17:30 on June 14, 2020, at the Event: WEGAME 6.0, which takes place at the address: International Exhibition Centre, 15 Brovarskyi Ave., 02660, Kyiv, Ukraine.
8.2. Winner gets the Prize at the moment of Contest results announcement.
8.3. In order to exchange the Certificate for prize money, the Winner has to contact the Organizer via e-mail: firstname.lastname@example.org within 10 calendar days.
8.4. Certificate exchange takes place at the office of the Organizer. Organizer is obliged to make an exchange within 10 working days as from the date of receiving Winner’s e-mail. Organizer and Winner negotiate date and time of Certificate exchange.
8.5. Before Certificate exchange, Winner or its legal representative is obliged to provide all necessary documents: consent to personal data processing, copies of passport and ID code, contact telephone number, card account details.
8.6. If the Winner is a minor under eighteen years, its legal representative undertakes to provide written consent for participation in the Contest, prepared in arbitrary form.
9. Participants are forbidden:
9.1. To use any kind of pyrotechnical devices.
9.2. To use all forms of propaganda, contrary to the law of Ukraine (violence, suicide, consumption of alcohol, drugs, etc.).
9.3. To use tools and items that can stain and/or damage equipment of the Organizer and/or other Participants.
9.4. To use cold (metal) weapons, sharp metal objects as elements of the image. You can use plastic prototypes of such weapons or those made from safe metal alloys, not sharp. However, you have to use special covers for such metal weapons on the territory of the Event.
9.5. To use firearms and non-lethal weapons as an element of the image. It is possible to use a weapon mock-up / 3D replicas of weapons.
9.6. To throw confetti or other items contaminating the scene without prior consent.
9.7. To connect personal technical devices to the equipment at the location.
9.8. To go off the stage during the presentation.
9.9. To perform uncoordinated actions of the 18+ category.
9.10. To use swear words on stage.
9.11. To insult Organizer, staff, Participants and/or visitors of the Event.
10. Final provisions
10.1. By entering the Contest, Participants agree that their names can be used in public (published on the website http://wegame.com.ua) without further Participant’s consent and without additional payments or compensation. The Organizer and/or his legal representatives have the right to use the Contest Winner data for advertising purposes and do promotional interviews about the participation in the Contest, including interview for radio and television, as well as for other media, or to take photos of the Winner for production of any promotional materials.
10.2. The Organizer reserves the right at its own discretion to cancel, complete, extend, modify or suspend the Contest or voting, as well as these Regulations according to current legislation of Ukraine and with the obligatory publication of such changes on the website http://wegame.com.ua. In special cases at the discretion of the Organizer, the Contest can be completed before the announced deadlines with announcement of results and awarding the Winners of the Contest.
10.3. The Organizer reserves the right not to enter into correspondence or other contacts with the Participants of the Contest, with the exception of the cases therein defined.
10.4. The Organizer shall not be responsible for accuracy and timeliness of information necessary for Prize receiving provided by the Contest Participant according to these Regulations.
10.5. Delayed reading of the notification about the Contest results is not a valid reason for violation of Prize receiving time.
10.6. The Organizer reserves the right to exclude the Participant from further participation in the Contest in case of violating these Regulations.
10.7. The Organizer reserves the right to withhold the Prize from the Winner who violated these Regulations, including violation of the procedure of necessary data providing as defined therein as well as from those who do not provide such information.
10.8. In reference to Winners, Organizer is a tax agent of the Winners. Organizer is obliged to withhold all necessary payments from the Prize and transfer them to the state budget of Ukraine according to the current legislation of Ukraine.
10.9. After Prize receiving, the Winner bears the responsibility for accidental loss or damage of the Prize.
10.10. By entering the Contest, the entrants and participants automatically agree to accept and abide by these Regulations.