Cosplay Contest Rules

1. Contest organizer

1.1 Contest Organizer is – Smile Expo LLC (hereinafter the “Organizer”)

Legal address: 7 Budindustriyi str., of. 7, Goloseevskiy district, Kiev, 01013, Ukraine

USREOU 39183091                                                         

VAT 3918309265032.

 

2. General terms and Conditions

2.1. Name of the contest: Cosplay

Contest is public one.

2.2. The Contest is organized by the Organizer within the Event: «WEGAME 4.0» (hereinafter the “Event”), which takes place during the period from April 21, 2018 to April 22, 2018, address: EANE National Expocenter of Ukraine, Kyiv, Academica Glushkova avenue, 1, pavilion №1.

2.3. Aim of the Contest is to

Popularize and attract public interest to the Event: «WEGAME 4.0»;

2.4. The territory of the Contest: Ukraine.

2.5. Contest period – the Contest starts on April 21, 2018 at 16:00 (GMT+3) and ends on April 21, 2018 at 17:30 (GMT+3).

Official countdown of the Contest is conducted by the Organizer’s clock.

2.6. The Contest is open to the visitors who have bought tickets to the Event: «WEGAME 4.0», which takes place during the period from April 21, 2018 to April 22, 2018, address: EANE National Expocenter of Ukraine, Kyiv, Academica Glushkova avenue, 1, pavilion №1.

2.7. This Contest is open to legal residents of Ukraine and foreign citizens aged twelve and above. Participants, who have not reached the age of eighteen years, should be represented by legal representatives. The Organizer reserves the right to exclude from participation in the Contest any person upon notice, as the result of non-observance of the terms of these Regulations.

2.8. The Contest is held in accordance with the legislation of Ukraine and these Regulations.

2.9. The Contest is not a lottery or other betting or gambling activity. The Contest is held not for profit.

2.10. The Contest is not open to employees and representatives of the Contest Organizer, its associated persons, their family members, as well as employees of other legal entities (Contest Organizer counterparties).

2.11. The Organizer informs about the Contest by posting information about it on the web page of the Contest http://wegame.com.ua/cosplay and other pages of the Organizer on the social networks: Facebook, Vkontakte, Odnoklassniki, and other resources.

 

3. Conditions of participation in Contest

3.1. In order to participate in the Contest you should have a ticket to the Event «WEGAME 4.0» and submit an application (to submit an application you have to fill in a form on the website: http://wegame.com.ua.

3.2. Applications will be accepted from January 26, 2018 to April 10, 2018. In the application persons wishing to take part in the Contest shall provide all necessary information: name, age, contact telephone number, email address, link to a social network, name of the character portrayed, character's photo, costume photo, category.

If application is submitted by a group of Participants (up to three Participants) an application is to be submitted by one representative, providing demo materials of all group members.

3.3. Applications are processed from April 11, 2018 to April 18, 2018.

According to the results of application processing, Organizer selects Participants basing on demo materials provided by Participants *.

Organizers are not required to specify the reason for application rejection.

Information on the outcome of application processing and further action will be sent to the specified email address of the Participant. Participant shall have right to contact Organizer in order to get information about application status.

*Requirements to demo materials - costumes must match specific character of the specific movie, book, video game etc.

The source of the portrayed character shall be all works of art: movies, TV shows, cartoons, anime, manga, books, plays, operas, games.

The use of images of real people is allowed only if they are characters of works of art.

3.4. Participants who have applied for participation in the Contest, but were not selected, receive a 50% discount for a ticket for 2 days of the Event. A letter with detailed information on further actions in order to receive a discount will be sent to a specified email address.

3.5. Selected Participants receive 1 (one) ticket to the Event free of charge.

    

4. Stages of Contest and Winner Selection at the Event: «WEGAME 4.0»

4.1. Participation in the Contest is held in the form of presentations (defile) of Participants in costumes in a specially equipped location (onstage). Maximum duration of the presentation: individual defile - 3 minutes; pair or group defile - up to 5 minutes.

Presentation order is determined by the Organizer’s sole discretion.

4.2. After presentation of each Participant of the jury will evaluate Participants in accordance with the Grading System.

4.3. Those participants, who get the highest number of points and win prizes in accordance with paragraph 4.4 and paragraph 7 of these Regulations, become Winners. There are 3 (three) Winners in each category.

4.4. Winners are determined according to categories and nominations:

4.4.1. Films, cartoons and serials.

4.4.2. Comics and fiction.

4.4.3. Video games

 

4.5. Awarding of Winners with the Certificates for prize money will take place at 16:30 (GMT+3) April 22, 2018, address: EANE National Expocenter of Ukraine, Kyiv, Academica Glushkova avenue, 1, pavilion №1.

 

5. Jury:

5.1. Marianna de Mort – a director, TV host, cosplayer, cosplay designer.

5.2. Julia Melnik – a makeup artist, cosplayer.

5.3. Mariya Karpenko (Fenix Fatalist) – a cosplayer, creator of the FD Studio costume lab and an entrepreneur.

5.4. Alexander Bootsman – a professional photographer specializing in art productions.

 

6. Grading System:

6.1. Each judge will evaluate each participant and allot points (from 1 to 5 points. 5 points is the highest evaluation) for each criteria. Then an average score of each Participant will be calculated.

6.2. Points are allotted according to the following criteria:

- Likeness to the character;

- Stage presence (imitation of character and emotions of the character);

- Originality of image;

- Overall appearance and correspondence to the portrayed character.

6.3. Evaluation of Participant’s costume:

Each Participant gets 100 points for the costume (equal to 5 scores), in case of faults, points may be deducted according to the following criteria:

- essential discrepancy of colors (25 points);

- lack of essential elements of the image (25 points);

- costume deficiency or essential elements deficiency (25 points);

- defects in costume craftsmanship (25 points);

After summing up all points, the sum will be divided by 20 for formation of the score (from 1 to 5).

6.4. On daily results jury allots scores to each Participant of the Contest.

Example:

- Likeness to the character (characters for groups) – 4 scores

- Stage presence (imitation of character and emotions of the character) – 4 scores

- Originality - 5 scores

- Overall appearance and correspondence to the portrayed character – 5 scores

Costume:

- essential discrepancy of colors – minus 5 scores

- lack of essential elements of the image – minus 5 scores

- costume deficiency or essential elements deficiency - minus 2 scores

- defects in costume craftsmanship - minus 15 scores

Total as for costume = 100-5-15=80/20=4 points

Total as for Participant = 4+4+5+5+4= 22 points

 

7. Contest Prize Fund

7.1. The prize fund is formed by the Organizer.

7.2. The prize fund in the Movies, Cartoons and Serials nomination:

1st place Certificate for money prize amounting to UAH 2 500 (two thousand five hundred);

2nd place Certificate for money prize amounting to UAH 1 500 (one thousand five hundred);

3rd place Certificate for money prize amounting to UAH 1 000 (one thousand);
7.3. The prize fund in the Comics & Fiction nomination:

1st place Certificate for money prize amounting to UAH 2 500 (two thousand five hundred);

2nd place Certificate for money prize amounting to UAH 1 500 (one thousand five hundred);

3rd place Certificate for money prize amounting to UAH 1 000 (one thousand);

7.4. The prize fund in the Video games nomination:

1st place Certificate for money prize amounting to UAH 2 500 (two thousand five hundred);

2nd place Certificate for money prize amounting to UAH 1 500 (one thousand five hundred);

3rd place Certificate for money prize amounting to UAH 1 000 (one thousand);

 

8. Contest Winners Awarding

8.1. Participants, who won the Prizes (Winner), will be announced by the Contest Organizer at 17:30 (GMT+3) April 22, 2018, at the Event: «WEGAME 4.0», which takes place at the EANE National Expocenter of Ukraine, Kyiv, Academica Glushkova avenue, 1, pavilion №1.

8.2. Winner gets the Prize at the moment of Contest results announcement.

8.3. In order to exchange the Certificate for prize money, the Winner has to contact the Organizer via e-mail: t.nagornaya@smileexpo.com.ua within 10 calendar days.

8.4. Certificate exchange takes place at the office of the Organizer. Organizer is obliged to make an exchange within 10 working days as from the date of receiving Winner’s e-mail. Organizer and Winner negotiate date and time of Certificate exchange.

8.5. Before Certificate exchange Winner or its legal representative is obliged to provide all necessary documents: consent to personal data processing, copies of passport and ID code, contact telephone number, card account details.

8.6. If the Winner is a minor under eighteen years, its legal representative undertakes to provide written consent for participation in the Contest, prepared in arbitrary form.

 

9. Participants are forbidden:

9.1. To use any kind of pyrotechnical devices.

9.2. All forms of propaganda, contrary to the law of Ukraine (violence, suicide, consumption of alcohol, drugs, etc).

9.3. To use tools and items that can stain and/or damage equipment of the Organizer and/or other Participants.

9.4. To use cold (metal) weapons, sharp metal objects as elements of the image. You can use plastic prototypes of such weapons or those made from safe metal alloys, not sharp. However, you have to use special covers for such metal weapons on the territory of the Event.

9.5. To use firearms and non-lethal weapons as an element of the image. It is possible to use a weapon mock-up / 3D replicas of weapons.

9.6. To throw confetti or other items contaminating the scene without prior consent.

9.7. To connect personal technical devices to the equipment at the location.

9.8. To go off the stage during the presentation.

9.9. To perform uncoordinated actions of the 18+ category.

9.10. To use swear words on stage.

9.11. To insult Organizer, staff, Participants and/or visitors of the Event.

10. Final provisions

10.1. By entering the Contest, participants agree that their names can be used in public (published on the website http://wegame.com.ua) without further participant’s consent and without additional payments or compensation. The Organizer and/or his legal representatives have the right to use the Contest Winner data for advertising purposes and do promotional interviews about the participation in the Contest, including interview for radio and television, as well as for other media, or to take photos of the Winner for production of any promotional materials.

10.2. The Organizer reserves the right at its own discretion to cancel, complete, extend, modify or suspend the Contest or voting, as well as these Regulations according to current legislation of Ukraine and with the obligatory publication of such changes on the website http://wegame.com.ua. In special cases at the discretion of the Organizer, the Contest can be completed before the announced deadlines with announcement of results and awarding the Winners of the Contest.

10.3. The Organizer reserves the right not to enter into correspondence or other contacts with the participants of the Contest, with the exception of the cases therein defined.

10.4. The Organizer shall not be responsible for accuracy and timeliness of information necessary for Prize receiving provided by the Contest participant according to these Regulations.

10.5. Delayed reading of the notification about the Contest results is not a valid reason for violation of Prize receiving time.

10.6. The Organizer reserves the right to exclude the Participant from further participation in the Contest in case of violating these Regulations.

10.7. The Organizer reserves the right to withhold the Prize from the Winner who violated these Regulations, including violation of the procedure of necessary data providing as defined therein as well as from those who do not provide such information.

10.8. In reference to Winners Organizer is a tax agent of the Winners. Organizer is obliged to withhold all necessary payments from the Prize and transfer them to the state budget of Ukraine according to the current legislation of Ukraine.

10.9. After Prize receiving, the Winner bears all risks of accidental loss or damage of the Prize.

10.10. By entering the Contest, the entrants and participants automatically agree to accept and abide by these Regulations.

 

 

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